League Admin Portal • CoachMate

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Welcome, Admin

League Admin

Teams

Players

Games

Completed

Active Sport

Portal

League overview, key metrics, and recent registration activity.

Teams

Manage teams, assign managers, and organize divisions.

Select all

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Edit Team

Team Name *

Season *

Division

Home Location

Team Photo

PNG, JPG, or WEBP up to 5MB. Best as square 800x800px+ (minimum 400x400px). Team photos render as circles.

Shot Map Colors (used on score portal shot maps)

Primary

Secondary (optional)

Franchise (cross-season identity)

Manager Name

Manager Email

Manager Phone

Schedule Game

Season

Home Team *

Away Team *

Date *

Time

Division

Phase

Location

Result & Stats

Status

Home Score (auto-calculated from player stats)

Away Score (auto-calculated from player stats)

Player stats (optional)

Select teams and save to load players, or enter scores only.

Add Player

Team *

First Name *

Last Name *

Jersey Number

Position

Waiver Review & Customize

This is the waiver text participants/account holders will see and sign. Save creates a new version and sets it as current.

Version

Set as current Preview

Waiver text

Link Existing Game to Playoff Match

Playoff Match

League Game

Games

Schedule and manage league games across seasons and divisions.

Randomize applies only to the season and division you choose in the filters below. Pick a specific division—"All Divisions" will not run the generator.

Use the dedicated Schedule tab for calendar planning, day actions, and communications shortcuts.

Select all

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Schedule

Season calendar with day-level actions for reminders and outreach.

Calendar day actions can prefill Communications for team admins, players, or both.

Standings

Current league standings and rankings by division.

Loading standings...

Playoffs

Create playoff brackets from season standings. Scoped by sport and season.

View Bracket

Sport Season Playoff Format Auto-create games

Select sport and season to preview playoff seeds.

Loading playoff context…

Loading brackets...

Franchises

Manage cross-season team identities. Linking a seasonal team to a franchise enables career W/L history on the franchise profile.

Show archived

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New Franchise

Franchise Name * Must be unique among active franchises in this league.

Admins

Manage league admin and staff accounts.

League Admins

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League Staff (Score Portal)

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Users

Enable or disable non-admin league access for team admins, account holders, and player accounts.

Role

Status

Rows

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Players

Manage the league player directory, assignments, and player records.

Team

Position

Select all

Player photo uploads: PNG, JPG, or WEBP up to 5MB. Best results are square photos at 800x800px+ (minimum 400x400px). Photos display as circle icons and are center-cropped.

Loading players...

Player Change Requests

Review player-submitted name and email change requests.

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Waivers

Track player waiver status, send invites, and manage waiver versions.

Loading waiver status...

Media Waiver

Photo/video release. Required mode blocks checkout; optional mode forces an explicit yes/no.

Mode

Active Version

—

Version History

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Edit Media Waiver

Saving creates a new immutable version and marks it active. Registrants always see (and snapshot) the active version.

Version (YYYY-MM-DD)

Waiver Text

Registrations

View and manage league registrations. Scoped by sport and season.

Sport Season

🔗 Public Registration Link

Share this link on your website or social media so users can register players.

Recent Registrations

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Waitlist

People waiting when the league reaches max teams. Scoped by sport and season.

Sport Season

Season Config

Create seasons, manage divisions, locations, and seasonal setup.

League help

Locations

Manage locations used across seasons, scheduling, and registration context.

Location Name

Street Address

City

State

ZIP

You can add just a name or include full address details for registration and operations clarity.

Loading locations...

Divisions

Configure season-specific divisions with age ranges and gender. Co-ed is the default if gender is not specified.

Loading divisions...

Season *

Choose the season for these divisions.

Division Name *

Associate with season

Move this division to a different season.

Min Age

Max Age

Gender

Max Teams

Seasons

Create and manage league seasons, dates, and lifecycle.

Create New Season

Season Name *

Preseason Start

Preseason End

Start Date *

End Date *

Playoff Start

Reg. Deadline

Games per Team

Max Teams

Min Players / Team

Max Players / Team

Included Paid Players / Team

Reserve Registrants

Season Locations *

Add locations in the Locations sub-tab first.

Initial divisions *

For your first season, enter division names here (one per line). You can refine age and gender in the Divisions tab after the season is created.

Divisions *

Choose a season to load its divisions, then tick one or more to copy into this new season (age and gender are copied too).

Copy divisions from

Select divisions

Select a season above to load divisions.

Tick one or more divisions to copy.

Additional division names (optional)

Select all

Loading seasons...

Communications

Send branded emails to teams and players. Choose recipients, pick a template or compose your own, preview, and send.

Draft saved

—

Total Sent

—

Opened

—

Open Rate

—

Audience Size

Audience

Select who receives this email

Filter by location

Filter teams and players by their home location.

Recipients

Custom recipients (optional)

Add addresses not in your recipient list, separated by commas

Compose

Choose a template or write a custom message

Template

✍️

Custom

Write your own

📣

Announcement

General update

👋

Welcome

New member

📅

Game Scheduled

Upcoming game

🚫

Canceled

Game canceled

📋

Reminder

Game reminder

Subject Line

Leave blank to use the template default subject

Greeting (optional)

Defaults to "Hello," when left blank

Team/Player Name (optional)

Message Body

Click a merge tag above to insert it. Use the image button to upload directly.

Schedule for later

Email will be queued and sent at the selected time. Must be at least 1 minute in the future.

Email Preview

This is an approximate preview. The final email is rendered server-side with your league's branding.

Recent Sends

Custom emails only. Filter by day to match DB validation.

No Emails Sent Yet

Send your first email to see history here.

Saved Templates

No Saved Templates

Create New Template

Settings

Manage league-wide branding, colors, legal, automation, and platform configuration.

League help

League Brand Identity

Set your league display name and optional slogan. These appear in headers and tenant sign-in pages.

League Name League Slogan (optional) CoachMate Subdomain

Preview: https://your-name.coachmatesports.com

Changing your subdomain may affect links you already shared. Existing query-param links will continue to work.

League Logo

Recommended: PNG/JPG/WEBP, 800x800px+ (minimum 400x400px). Max 5MB.

Background Image (Portals)

Upload a background image that will appear across league portal pages (admin, coach, user, register). Choose between the current subtle/faint style or a full-page cover style in Portal Behavior below.

No background image

Recommended: JPG/WEBP (PNG also supported), 1920x1080px or larger. Max 5MB.

Optional: upload a separate image for phones and narrow windows (about 900px wide and below). If you skip this, the desktop image is used on all screen sizes.

No mobile background

Portrait or tall crops work well (e.g. 1080×1920). Max 5MB.

Loading Image (Spinner)

Upload a custom loading/spinner image (e.g., a soccer ball, basketball, etc.) that will spin during page loads and actions. Recommended: PNG with transparent background, 200x200px or larger, square aspect ratio.

No loading image

PNG/JPG/WEBP up to 2MB. Best as a square image (200x200px+).

Portal Behavior

Control how league tenant pages look and where the header logo routes users.

Header Logo Link

Where users go when clicking your league logo in the header. Leave blank for league default routing.

Grid Pattern Overlay Display a subtle grid pattern behind league tenant pages.

Full-Page Background Image When enabled, your background image fills the full viewport. When disabled, the current subtle/faint style is used.

Remove Background Color Layer (Full-Page) When enabled with full-page mode, removes the gradient/color background layer so the image appears cleanly.

Color Scheme

Pick a preset or customize individual colors. Changes preview in real time.

Quick Presets

Custom Colors

Primary Buttons, links, highlights

Secondary Accents, CTAs

Accent Card backgrounds, dark elements

Background Main page background

Text Main readable text color

Advanced Colors (optional)

Border Outlines and separators

Surface Cards, inputs, panels

Header Background Top navigation bar

Success Success badges and states

Warning Warnings and cautions

Error Errors and destructive actions

Live Preview

Preview

See how your colors look together

Total Teams

Card Title

Content preview with your colors.

Heading Text

Regular text content

Muted description text

SendGrid Email Configuration

Configure SendGrid settings for sending emails from your league.

SendGrid API Key

Get your API key from SendGrid Dashboard → Settings → API Keys

Sender Email

Must be verified in your SendGrid account

Sender Name

Terms Mode

Use CoachMate default legal templates or custom text for your league.

Terms Contact Email

Policy Documents

Customize legal text shown during league registration. Leave blank to use defaults.

Terms and Conditions

Sports / Participation Waiver

Social Media Waiver

Code of Conduct

Refund Policy

Liability Waiver

Photo/Video Release

Waiver Packet Composition

Choose which sections clients sign during league registration.

Advanced: Raw Waiver Packet JSON

League Rules Page

Create a polished public rules page for each sport in this league.

Open Public Page

Rules Sport

Tip: Use clear headers and short bullet points to improve readability.

League Home Page

Create a public tenant-scoped home page for your league.

Open Public Page

Tip: This page is public. Include welcome text, highlights, and images.

League Email Automations

Toggle automated system messages for this league.

Registration Confirmations Send confirmation emails after successful registration checkout.

Game Scheduled Emails Notify teams and players when a game is scheduled.

Admin Notifications Alert league admins on key events and registration activity.

Game Reminders Send reminders for upcoming scheduled games.

Include RSVP In Reminders When enabled, reminder drafts include RSVP call-to-action. Disable for reminder-only messaging.

Player Game RSVP Let players confirm attending or not attending for league games in Player Portal.

Password Reset Emails Allow standard password reset emails for league users.

Registration Pricing

Configure league registration pricing and checkout behavior.

Default Per-Player Fee (USD)

Team Registration Fee (USD)

Applies when team managers register a full team.

Included paid players/team (default)

If set, team registration charges at least this many non-reserve player slots up front. Seasons can override.

Registration pricing mode

Controls how totals are calculated on registration and at checkout. Season settings can override.

Jersey Purchase Allow team managers to add a jersey to their registration.

Jersey Price (USD)

Available Sizes & Inventory

Check the sizes you offer. Leave quantity blank for unlimited stock.

Monthly Payment Plans Let clients split league fees into monthly installments when available.

Monthly Billing Day (1-28)

Recurring payment-plan invoices bill on this calendar day each month.

Offline Payments Allow clients to pay via Venmo/Zelle/Cash App and show instructions at checkout.

Venmo

Zelle

Cash App

Payment Instructions

Appears at checkout when Offline Payment is selected.

Optional Donations Show an optional donation prompt during checkout.

Require Players At Registration When off, team managers can register team + manager info first, then add players later in Team Admin.

Approve Teams Before Charging Collect card details at registration and charge only after you approve the team.

Individual Player Registrations

Let unattached players register individually and optionally charge a fee.

Enable Individual Player Registrations Show a "Register as Individual" option on the public registration page. Players join a pool for admin assignment.

Individual Registration Fee (USD)

Set to 0 for no charge.

Payment Timing

Fee must be > 0 for payment options to apply at checkout.

Reserve Registrants Allow players to register as reserves (e.g., substitutes). When off, the Reserve position is hidden from registration and season settings.

Donation Prompt Label

Suggested Amounts (USD)

Roster & Eligibility Limits

Set default roster boundaries. Season Config can override per season.

Minor Age Threshold

Min Players per Team

Max Players per Team

Accept Registration Payments When paused, users cannot complete payment. Use for testing or to temporarily halt collections.

Off

Stripe Connect

Connect your Stripe account to accept payments. CoachMate takes a small platform fee per transaction.

Connected Charges: - Payouts: - Details: -

Not Connected

Connect Stripe to start accepting payments. Setup takes about 5 minutes.

Coupon Codes

Create and manage promotion codes for this league's Stripe account.

Code

Label

Discount Type

Value

Duration

Months

Max Uses

Expires

Applies To Products

Loading products...

Leave unchecked to apply to all products.

Existing Codes Show inactive

Loading codes...

Fee Settings

Control how processing fees are handled at checkout. Fee rates are managed by the platform.

Stripe Processing: 2.9% + $0.30

Platform Fee: $0

Billing Fee: 0.7% (monthly plans only)

Pass Stripe fee to customer Adds a processing fee line item at checkout so you receive the full registration amount after Stripe's cut.

Pass subscription billing fee to customer Adds a 0.7% billing fee line item to monthly payment plan invoices. If off, the fee is deducted from your payout.

Score Portal Buttons

Choose which action buttons appear in the score portal for each sport. Hidden buttons still work in the background — they just won't be shown to scorekeepers.

Sport

Check the buttons you want to show. Uncheck to hide from the scorekeeper view.

Shot On Target Flow

When enabled, pressing "Shot On Target" first asks if it was a goal. If yes, it credits the goal and prompts for an assist. If no, it credits the goalkeeper with a save.

Merged Goal / Save Check One button handles both Shot On Target and Goal. Ideal for leagues that want fewer buttons on screen.

Shot On Target Tracking

Choose whether Shot On Target is credited to the individual player or recorded as a team-level stat. When team-level, shot totals appear on the team summary but not in individual player stats.

Team Level (Shot On Target) Shot On Target appears as a team button. Individual players are not credited with shots — only goals will appear in player stats.

Shot Off Target Tracking

Choose whether Shot Off Target is credited to the individual player or recorded as a team-level stat.

Team Level (Shot Off Target) Shot Off Target appears as a team button and does not track individual players. Good for leagues that want lightweight stat tracking.

Foul-Out Threshold

Number of personal fouls a player must accumulate to be fouled out. Standard is 5 (NBA rules) or 6 (FIBA/college). Set to 0 to disable foul-out tracking.

fouls (e.g. 5 = NBA, 6 = FIBA/college, 0 = disabled)

Timeout Duration

When a Team Timeout is logged, the game clock will automatically stop for this many seconds and then resume. Set to 0 to disable auto-stop.

seconds (e.g. 60 = 1 minute)

Timeouts Per Period

Maximum timeouts each team may use per quarter / half / overtime period. Set to 0 for no limit.

per period (0 = unlimited)

Card Types

Configure the card types used in your league. Standard leagues use Yellow and Red cards. You can disable standard cards, change their labels and colors, or add custom card types that track incidents in live score, game stats, and player stats.

Sport selected above applies here. Card configuration is only available for Soccer.

Player Stat Columns

Choose which columns appear on the public Player Stats page. Unchecked columns are hidden from the individual player stats table and CSV export.

Sport selected above applies here too.

Team Stat Columns

Choose which stats appear on each team's card on the public Teams page. This controls the record stats (W/L/D, GF/GA, etc.) and any team-level shot stats.

Sport selected above applies here too.

Usage

Track league usage, limits, and operational consumption trends.

Sport Season

Revenue Analytics

Track league revenue, fees, expenses, and profit across age groups, seasons, and payment types.

From

Sport

Season

Gross Collected

$0.00

Actual collected payments

Stripe Revenue

$0.00

Processed via Stripe

Offline Revenue

$0.00

Verified offline payments

Pending Offline

$0.00

Not counted until verified

Net Revenue

$0.00

After all fees & refunds

Profit

$0.00

Net revenue minus expenses

Expenses

$0.00

Tracked costs

Platform Fees

$0.00

CoachMate platform fees

Refunds

Refunded registrations

Active Registrations

Non-refunded registrations

Total Registrations

All registrations

Avg per Registration

$0.00

Gross collected ÷ registrations

Margin

Net ÷ gross collected

Contracted Revenue

$0.00

Signed-up amount (not yet all collected)

Outstanding Installments

$0.00

Future scheduled payments

Failed / Uncollected

$0.00

Attempted but not received

Revenue by Age Group

Expense Categories

Monthly Revenue vs Expenses

Granularity

Breakdown

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Expense Tracker

Track league operational costs by category, age group, and season.

Insights & Reporting

Use presets or build advanced reports across league and tournament-relevant data.

— Sport Season

⚙️ Advanced Report Builder

▼

Dataset

Season

Order By

Direction

Row Limit

Rows: 0 Seasons: - Dataset: -

Loading reporting workspace...

Leaderboards

No season selected. Select a season above to view reporting data.

Free Agents Marketplace

Allow players looking for a team and teams looking for players to connect through a private, structured marketplace.

Open public page

Free Agents Marketplace Allow players looking for a team and teams looking for players to connect through a private, structured marketplace.

Disabled

Loading free agents...

Individual Signups

Players who registered without a team. Assign them to existing teams or create a new team from selected players.

Open signup page

Disabled Manage settings

Loading registrations...

Assign to Existing Team

Team

Mark as Paid

Payment Method

Amount Collected ($)

Notes (optional)

Player Has Not Paid

Player Details

Create Team from Selected Players

Team Name *

Season *

Division

Team Manager

Only players who indicated manager interest (yes/maybe) appear here.

Photos

Manage your league's public photo gallery — create categories and upload photos.

View Gallery

Photos in —

Upload Photos

Uploading…

No photos in this category yet. Upload some above.

Loading store…

Loading awards…

Announcements

Publish public updates and questionnaires for your league.

Open public page

Enable Announcements page When enabled and entitled, the public league Announcements link appears in navigation.

Create or Edit

Title

Type

Expires

Body

Loading announcements...

Contacts & Clients

Manage contacts, track leads, and follow up on registrations.

Import

Total Contacts

Leads

Active

Registered

New This Week

Outstanding

Abandoned leads (30d)

0 selected

Loading CRM contacts...

Contact Details

Add Contact

First Name

Last Name

Phone

Participant / Child Name(s)

Status

Source

Age Group

City

Notes